Interim Document Controller (DIV) | Arnhem


– Kandidaat dient in het bezit te zijn van een rijbewijs en vervoer. Soms wordt er namelijk op locatie (site) gewerkt.
– Kandidaat dient ervaring te hebben met werkdruk, KPI's, deadlines, etc.
– Men is op zoek naar een actieve, flexibele 'moderne' kandidaat.
– Intake is in het Engels.

As the “Document Controller Projects you are responsible for executing documentation and information management routines in order to ensure full transparency, traceability and control of information generated in departments and projects. This includes mainly documentation exchanged with contractors as well as the handover documentation for operation & maintenance stage. Your experience in former organizations and projects will help you, but extensive alignment within the organization with similar projects and complying with and improving existing frameworks is of high importance.

The activities will approximately consist of:
• 80 % hands on documentation works (monitoring documentation processes)
• 10 % Set-up, implement documentation processes with contractors 
• 10 % Controlling, Reporting, Supporting and advising;

• Quality control on documentation flows in DMS
• Aligns pro-actively with counterparts at contractors and internal colleague's, e.g. project team members;
• Takes care of a complete archive in the applicable system(s) and looks after proper filing of the documents;
• Ensure a quality assurance in the document filing and coordination of document filing (e.g. handling SharePoint, Think Project!);
• Aligns pro-actively with counterparts at contractor;
• Ensure follow-up and reporting of internal deadlines for document review;
• Preparation and processing of documentation for the adoption by the operation;
• Execute documentation procedures for the project;
• Preparation of figures and statistics for the (project) management (reporting);
• You contribute actively to a safe working environment for yourself, your colleagues and contractors.
• Handling Master Document Registere (MDR) processes (responsible) 
• Backup for other document controllers

• You have completed at least a relevant education on HBO level and affinity with ICT;
• You have proven knowledge and experience (3 years +) of organizing documentation and information streams in complex project organizations preferable in the infrastructural field;
• Experience with SharePoint and ThinkProject! is an advantage
• You have good communication skills and are able to organize and schedule activities well;
• You show initiative, you are analytic, sensitive, aware of different interest and capable of balanced judgement;
• You are able to present yourself towards internal and external stakeholders;
• Knowledge in one or more document management systems;
• You are dynamic, enthusiastic, intrinsically motivated, you take your responsibility and ownership (committed); no 'nine to five-mentality';
• Excellent knowledge of MS Office products (Word, Excel, PowerPoint);
• You are fluent in Dutch and English, both verbally and in writing.
– De organisatie is echt op zoek naar een document controller (geen document manager)
– Vloeiend Nederlands en Engels is een eis
– De organisatie is flexibel voor wat betreft thuiswerken. Een x aantal dagen per week thuiswerken is eventueel bespreekbaar

Deze opdracht heeft een uiterste reactiedatum om meegenomen te worden in de procedure. Deze datum is: zondag 21 juli 2019

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